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Installing & Setting up Adobe Reader

1. Install Adobe Reader

To open the digital papers and type in answers you need the following installed:

When you install Adobe Reader
you may be asked if you want it to update itself automatically: say NO - you don't want it updating in the middle of an exam!

 

2. Set up the toolbar

It's important to make sure the 'Select Tool' and the 'Hand Tool' are displayed on the top toolbar.

If you can't see them then...

  • In Adobe Reader XI and below:
    1. Open Adobe Reader.
    2. if you see a 'How To' window on the right side of the screen, uncheck the 'Show How To Window at Startup' to turn this off.
    3. Right-click on the grey toolbar at the top of the screen and select 'Reset Toolbars'.
    4. Right-click again on the grey toolbar and in 'Select & Zoom', choose 'the Select Tool' and then the 'Hand Tool'.
  • In Adobe Reader DC:
    1. Select 'View' from the file menu
    2. Select 'Show/Hide' then 'Page Controls'
    3. Select 'Show Page Controls'.
 

3. Set up the reading options

Click on 'Edit' and then 'Preferences' and click on 'Reading'.

Then, under each of these sections:

  • Reading Order Options
    1. Set the Reading Order to 'Infer reading order from document (recommended)'.
  • Screen Reader Options
    1. In 'Pages vs Documents', choose to 'Only read the current visible pages'.
  • Read Out Loud Options (built-in Adobe text reader)
    1. Deselect 'Use default voice' and choose a voice from the menu.
    2. Deselect 'Use default speech attributes' and choose the pitch and speed you prefer for the voice.
 

4. Smooth text on the screen display

This option will improve the clarity of the text displayed on screen.

  1. Click on 'Edit' and then 'Preferences' and click on 'Page Display' (top of the list).
  2. Under 'Rendering', set 'Smooth Text' to be 'For Monitor' (CRT monitor) or 'For laptop/LCD screens' (if you have a CRT monitors)
 

5. Spellchecker

On the day, SQA supply two versions of each digital paper:

  1. one with spellcheck enabled,
  2. and one with spellcheck disabled.

The different files are identified with 'SpellCheck' on or 'SpellCheck off' in the file name.

 

Before using the spellchecker, set the options and dictionaries.

Click on 'Edit' and then 'Preferences' and click on 'Spelling'.

Then, under each of these sections:

  • Spelling
    1. Ensure 'Check spelling while typing' is ticked.
    2. Choose an alternate 'Underline colour' if you wish, particularly if you have altered the Adobe Reader page and text colours.
    3. Choose the correct spelling dictionary
  • Dictionaries for Spell Check
    1. Select the 'English (United States)' dictionary and press the 'Remove' button.
    2. Click on 'Add...'.
    3. Tick the 'English (United Kingdom)' dictionary and click 'OK'.
 

6. Set up auto-save

  1. Click on 'Edit' and then 'Preferences' and click on 'Documents'.
  2. Under 'Save Settings', tick 'Automatically save document changes to temporary file every:' and then type in the time you want to have between saves. The default is to save every 5 minutes.
 

7. Testing

Before letting any student use the system it is vital that you are familiar with its operation.

Test the paper before the student starts! Work on a copy of the paper.

Make sure you don't insert any answers into the one you are going to give to the students!